Six services across four stages. Each one ends with a record you keep: a shortlist, a comparison sheet, an approval, a progress update, an inspection report or a packing list.
What each service does and the record you keep at the end of it.
Options matched to your brief, quantities and destination.
Product shortlist with photos; supplier options with notes
Agree one specification before comparing the offers.
Comparable specification and quotation sheet
Make the key decisions before production begins.
Sample and drawing approval record
Keep track of progress across suppliers and batches.
Order progress updates
Review the agreed checks before the goods are packed.
Inspection photos and issue list
Bring packing and supplier deliveries into one plan.
Packing, consolidation and shipment information
Both are normal ways to work. The approach is agreed for each request.
A closer look
The clearest service scope names the task, the deliverable and the person who approves the next step. Agree those responsibilities before supplier selection becomes a purchase order.
Decisions worth resolving
List what the sourcing team will collect, what the supplier must provide and what the buyer, installer or consultant must approve. Record open questions and required documents. Include a clear instruction for changes to an already approved specification.
ICC’s Incoterms rules clarify tasks, costs and risks in the delivery of goods from sellers to buyers.
International Chamber of Commerce ↗Agree the lot, sample selection, characteristics, acceptance criteria, access and reporting format before the visit. Distinguish a visual/functional inspection from laboratory testing. Identify what happens after a failed check and who authorises release.
ASQ’s guidance explains that acceptance sampling uses a defined plan to make a decision about a lot.
American Society for Quality ↗Ask for supplier and item references, approved revisions, labelled photographs, packing information and open issues. A receiving team should be able to connect a carton or component to the relevant item schedule without relying on the person who selected it.
BIFMA’s product-verification programme uses model-specific product information and testing against applicable standards.
BIFMA ↗Before the order
Practical questions for your brief, your quotation and the next decision.
Discuss your requirements →No. Foshan Supply coordinates partner suppliers identified for the order. The exact seller, purchasing arrangement and responsibilities are confirmed in writing.
It depends on the agreed tasks and deliverables. Ask for a written scope that distinguishes sourcing, samples, follow-up, inspection, freight and any external costs before work begins.
Send the specific task and order information. A limited scope can be reviewed separately; supplier access, required evidence and responsibilities must be agreed first.
A useful specification starts with a clear reference. Browse material and product examples with source pages, dimensions and the details to confirm.
Explore the material library →
Eight restaurant and café project accounts show Foshan Supply’s materials procurement coordination and ocean freight, with the design and local installation roles clearly identified.
Explore all eight project accounts ↗Share your product list, drawings or reference photos. Tell us the quantities and destination, and which services you have in mind.
We review your request.
We clarify product and sourcing needs with you.
We agree on the scope and next steps.
